Administrative Assistant
- 📁
- Administrative
- 📅
- COV00054033 Requisition #
- 📅
- 4 days ago Post Date
Your Opportunity:
Description:
Responding to general and/or various enquiries (requests for IT accesses, equipment needs, general requests for staff, families, patients). Acts as first point of contact for visitors, patients, staff (respond, address and/or direct general enquiries to the appropriate personnel). Calendar management (schedule and coordinate meetings, liaise with other sites for coordination). Organize events such as retreats, in-service, training, orientation (room/venue booking, catering, equipment needs). Attend meetings (create agenda, obtain/distribute correspondence, track action items, minute taking). Create spreadsheets (data tracking and monitoring of data, ex. Performance Reviews, certification renews) as well as compile, input and track physician on call data. Create, monitor, coordinate and organize correspondence (preparing documentation in various formats of letters, memos, reports, presentations). provides support to other clerical staff (arranging appropriate IT accesses, Microsoft Office support, equipment support); assists with recruitment activities (RMS, compile interview packages); coordinate equipment removal and/or distribution (minimal disruption to patient care; network connection and equipment alignment); input appropriate coding and reconcile invoicing (PCards; Timekeeping; Flowsheets); ordering office supplies and equipment; contact for the rental property (Sisters House – ensuring rental agreement(s) are compliant, signed, payments received, general maintenance and housekeeping (supplies, groundskeeping). This position is non-unionized.
- Classification: Administrative Assistant
- Union: COV OUT OF SCOPE
- Unit and Program: Administration
- Primary Location: St. Mary's Hospital
- Location Details: As Per Location
- Employee Class: Casual/Relief
- FTE: 0.00
- Posting End Date: 12-DEC-2025
- Date Available: 12-JAN-2026
- Hours per Shift: 7.75
- Length of Shift in weeks: Varies
- Shifts per cycle: Varies
- Shift Pattern: Days, Evenings
- Days Off: Saturday/Sunday
- Minimum Hourly Salary: $23.16
- Maximum Hourly Salary: $34.75
- Vehicle Requirement: Not Applicable
One year related post-secondary certificate. An equivalent combination of education and experience may be considered. Minimum of 3 years of secretarial/administrative experience. Intermediate to Advanced knowledge of the Microsoft Office suite and desktop publishing programs. Ability to maintain high level of confidentiality, aware of PPCA, FOIP, PIPA Acts. Ability to set priorities, manage multiple projects, adapt, and achieve results within a fast-paced environment. Ability to work with limited supervision. Exceptional organizational, interpersonal and problem-solving skills. Excellent customer relations skills, maintaining collaborate relationships with internal and external stakeholders. Knowledge of and ability to make decisions conforming to the established site and corporate policies and procedures. Proficient in handling multiple priorities and adapting to an ever-changing environment. Flexibility with changes within the organization and maintain a positive, self-motivated attitude. Ability to handle numerous enquiries through email and phone calls while ensuring the administrative duties are completed.
Additional Required Qualifications:
As Required.
Preferred Qualifications:
Minimum of 3 years of administrative experience in a healthcare environment is preferred.
Hiring Requirements
Please submit your resume to apply. We will review only the information provided in your resume during the screening process.
The following must be provided prior to your first day of work:
Security Screening: As a condition of employment, all employees are required to provide a satisfactory Criminal Record Check and to disclose of previous convictions, record suspensions or pardons received for charges of sexual assault or other sexual offences to Covenant Health prior to commencement of any work, including training or orientation shifts.
Be the Difference
Covenant Health invites you to be the difference in people's lives, your career, and your community. Guided by faith-based values, integrity, and compassion, every role contributes to person-centered care and a deeper purpose. Employees are supported through mentorship, education, and growth opportunities, working with inclusive teams that value collaboration and belonging. Together, Covenant Health advances healthcare innovation and shapes a healthier, more compassionate future for Alberta and beyond.