Administrative Assistant
- 📁
- Administrative
- 📅
- COV00056803 Requisition #
- 📅
- 1 day ago Post Date
Your Opportunity:
This is your opportunity to join Covenant Health’s Facilities Maintenance & Engineering (FM&E) and Projects team in a key administrative support role that contributes to the successful delivery of capital and operational projects across the organization. Reporting to the Corporate Director, Facilities Maintenance & Engineering, the Administrative Assistant provides comprehensive administrative, logistical, and coordination support to FM&E leadership and Project teams. In this role, you will function as a central point of contact for the FM&E and Projects portfolios, supporting day to day operations, project deliverables, and leadership priorities. You will manage documentation, scheduling, meeting coordination, data entry, and financial tracking activities that help ensure projects are delivered on time, within scope, and within budget. Acting as a key communication link between internal teams and stakeholders, you will support effective information flow and organization across multiple concurrent initiatives. This is a full time position offering the opportunity to work in a fast paced healthcare environment while contributing to safe, reliable, and sustainable facilities in alignment with Covenant Health’s mission and values.
Description:
The Administrative Assistant provides specialized administrative and coordination support to Facilities Maintenance & Engineering (FM&E) and Project teams, aligned with portfolio priorities and leadership direction. The position supports a variety of deliverables through administrative tasks including meeting scheduling, agenda preparation, minute taking, requisition and purchase order tracking, invoice coordination, and follow up of action items. The incumbent assists with preparation of spreadsheets, trackers, and reports to support monitoring of schedules, budgets, and progress. The successful candidate demonstrates strong organizational skills, attention to detail, professionalism, and the ability to manage competing priorities in a dynamic healthcare environment.
- Classification: Administrative Assistant
- Union: COV OUT OF SCOPE
- Unit and Program: Facilities Maintenance & Engineering
- Primary Location: One Twelve Campus
- Location Details: Eligible to work hybrid (on/off site) within Alberta
- Employee Class: Regular Full Time
- FTE: 1.00
- Posting End Date: 13-MAY-2026
- Date Available: 25-MAY-2026
- Hours per Shift: 7.75
- Length of Shift in weeks: 2
- Shifts per cycle: 10
- Shift Pattern: Days
- Days Off: Saturday/Sunday
- Minimum Hourly Salary: $23.72
- Maximum Hourly Salary: $35.58
- Vehicle Requirement: Not Applicable
ReMust have a related post secondary certificate or an equivalent combination of education and experience. A minimum of two (2) years of directly related experience at a administrative level is required. Proficiency with the Microsoft Office Suite (Word, Excel, Outlook, Teams) is required. Experience supporting multiple leaders, managing confidential information, coordinating meetings, and maintaining detailed records is essential. The successful candidate will demonstrate strong organizational, communication, and interpersonal skills, with the ability to work independently and collaboratively in a busy office environment while managing multiple priorities and deadlines.
Additional Required Qualifications:
Demonstrated ability to accurately capture meeting deliberations through clear and concise minute taking. Familiarity with software and tools such as MS Project Gantt schedules, Power Point, Outlook calendars, Teams is required. The incumbent must be capable of working in a high volume, fast paced environment, retaining portfolio specific information, coordinating special events and meetings, and maintaining a professional and positive demeanor. Proven ability to organize logistics, prepare business documents and spreadsheets, and support leadership decision making is essential.
Preferred Qualifications:
One (1–3) years of experience in administrative support within construction, facilities, engineering, or procurement environments is preferred. A candidate who is comfortable working in a high pressure, evolving environment with strong critical thinking skills and a collaborative approach is preferred. Experience supporting healthcare, facilities, or capital projects in a multi site organization is an asset.
Hiring Requirements
Please submit your resume to apply. We will review only the information provided in your resume during the screening process.
The following must be provided prior to your first day of work:
Security Screening: As a condition of employment, all employees are required to provide a satisfactory Criminal Record Check and to disclose of previous convictions, record suspensions or pardons received for charges of sexual assault or other sexual offences to Covenant Health prior to commencement of any work, including training or orientation shifts.
Be the Difference
Covenant Health invites you to be the difference in people's lives, your career, and your community. Guided by faith-based values, integrity, and compassion, every role contributes to person-centered care and a deeper purpose. Employees are supported through mentorship, education, and growth opportunities, working with inclusive teams that value collaboration and belonging. Together, Covenant Health advances healthcare innovation and shapes a healthier, more compassionate future for Alberta and beyond.