Administrative Assistant
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- Administrative
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- COV00057259 Requisition #
- 📅
- 12 hours ago Post Date
Your Opportunity:
Are you looking for a place where people truly matter? At Covenant Health, we believe our team is what makes us special. As one of Alberta’s Top Employers for the past decade with one of Canada’s Most Admired Corporate Cultures, we offer a workplace where you can grow, feel supported and make a meaningful difference. If you’re looking to be part of a kind and supportive team that puts people first, the Killam Health Centre could be a great fit for you. Located in a friendly rural area known for its affordable lifestyle and beautiful outdoor spaces, this health center offers a wide range of services for individuals and families across Central Alberta. As the Administrative Assistant to the Program Manager, you are at the heart of the facility, connecting people, supporting collaboration and helping create an environment where residents, families and staff feel supported and cared for every day. Are you ready to be the difference in health care? Make your impact by delivering quality, compassionate care to people across the province. Join Covenant Health today and help us build a healthier Alberta!
Description:
Reporting to the Program Manager, the Administrative Assistant serves as the central point of contact, supporting day-to-day operations and helping ensure the site runs efficiently and effectively. This role manages complex scheduling and office logistics, collaborates with program leadership on key initiatives and provides administrative and operational support across the portfolio. The Administrative Assistant performs a broad range of administrative functions including reconciling and analyzing expenditures, preparing business documents, spreadsheets and correspondence, supporting recruitment activities and coordinating meetings, interviews, travel and special events. The role is responsible for preparing expense claims, maintaining organized project documentation and overseeing office supplies and equipment. Working closely with programs and service departments across the portfolio, this position builds collaborative relationships and may provide ad hoc secretarial support as needed. The Administrative Assistant also supports the coordination, orientation and day-to-day guidance of administrative staff within the portfolio.
- Classification: Administrative Assistant
- Union: COV OUT OF SCOPE
- Unit and Program: Administration
- Primary Location: Killam Health Centre
- Location Details: As Per Location
- Employee Class: Regular Full Time
- FTE: 1.00
- Posting End Date: 05-JUN-2026
- Date Available: 15-JUN-2026
- Hours per Shift: 7.75
- Length of Shift in weeks: 2
- Shifts per cycle: 10
- Shift Pattern: Days
- Days Off: As Per Rotation
- Minimum Hourly Salary: $25.96
- Maximum Hourly Salary: $38.94
- Vehicle Requirement: Not Applicable
A related post-secondary certificate and minimum of 2 years directly related experience in a senior administrative support position.
Additional Required Qualifications:
Demonstrated experience managing complex calendars, coordinating meetings and events, preparing executive-level correspondence and supporting multiple priorities with competing deadlines. Strong financial and analytical skills with experience monitoring budgets, reconciling expenditures, preparing expense claims and maintaining accurate financial documentation. Advanced proficiency with Microsoft Office Suite including Excel, Word, PowerPoint, Outlook and Teams, with the ability to prepare reports, dashboards, graphs and presentations. Demonstrated ability to maintain confidentiality and exercise sound judgment when handling sensitive labour relations, legal, financial and patient-related information. Excellent interpersonal, communication and relationship-building skills with the ability to collaborate effectively with leaders, physicians, staff and external stakeholders. Demonstrated critical thinking, initiative and problem-solving skills with the ability to anticipate needs and proactively support operational priorities.
Preferred Qualifications:
Knowledge of POPA and applicable organizational policies and procedures related to information management and confidentiality. Experience working with healthcare systems and software. Experience supporting accreditation activities, quality improvement initiatives or operational planning processes. Knowledge of Covenant Health processes, healthcare operations and unionized workforce practices. Experience coordinating grants, foundation requests, special events.
Hiring Requirements
Please submit your resume to apply. We will review only the information provided in your resume during the screening process.
The following must be provided prior to your first day of work:
Security Screening: As a condition of employment, all employees are required to provide a satisfactory Criminal Record Check and to disclose of previous convictions, record suspensions or pardons received for charges of sexual assault or other sexual offences to Covenant Health prior to commencement of any work, including training or orientation shifts.
Be the Difference
Covenant Health invites you to be the difference in people's lives, your career, and your community. Guided by faith-based values, integrity, and compassion, every role contributes to person-centered care and a deeper purpose. Employees are supported through mentorship, education, and growth opportunities, working with inclusive teams that value collaboration and belonging. Together, Covenant Health advances healthcare innovation and shapes a healthier, more compassionate future for Alberta and beyond.